6 Advantages QR Codes Hold for the Workplace

In this article, we've covered 6 advantages QR codes hold in the context of contactless visitor management systems

Human resources and management are still more than happy to let people work remotely. Vacant seats intersperse the floor plan as employees come into work only on specific days of the week. People are still uncertain about regularly attending.

While things are gradually phasing back to pre-pandemic norms, danger is still around the corner and HR departments aren’t taking any chances. Contactless modes of communication are still being used to minimize face-to-face interaction. It makes sense that caution should still dictate our needs.

The trustworthy QR code meets these needs.

QR codes have a wide range of applications. At this time when priority is increasingly being given to contactless modes, they can be a solution for a commercial access control system. They can fast-forward the process of contactless data exchange between employees and their organizations. Here are 7 advantages that they hold in the context of contactless visitor management systems:

QR Code Scanners are Everywhere

As of 2022, approximately 80% of the population on the planet owns a smartphone. All smartphones are capable of scanning QR codes, being built in with error-correcting signal processing in the camera. The all-around usage of smartphones makes QR codes necessary. Especially for any sort of small-scale informational exchange—for example, the sequence when a visitor enters an office and has to verify, he is the authenticated person. The QR code read off the visitor’s phone’s screen allows the organization to check the data in seconds.

QR Codes Integrate with Access Control Systems

Access control technology like card readers, face recognition scanners, turnstiles, and the like, are now capable of reading the visitor’s QR code to permit or disallow entry. This opens the door for security, HR, and management staff to create policy for placing this technology at all or certain entry points. QR codes can also be read through door kiosks that hold a tablet or similar electronic display device. These contactless access control systems minimize surface touches and unnecessary interaction between receptionist and visitor.

QR Codes Have a Flexible Size

Due to their ability to store data in the horizontal and vertical directions, QR codes are quite flexible in their sizes. You can find QR codes ranging from the tiny to 310,000 square feet! Their flexibility entails they can work on surfaces and devices of all sizes—like smartphones, tablets, pamphlets, standees, or any other place you wish to use it. This makes them scalable to most of an organization’s frontdesk needs. It can be displayed on the receptionist’s small desk placard, mid-sized tablet, or a larger kiosk—for whenever a visitor enters.

QR Codes are Easy to Scan

The three dots on corners of the QR code ensure that the smartphone scanners can recognize the data in seconds—ideal for a time-strapped employee entering the workplace. This is a marked improvement over previous informational mediums like barcodes when  the scanning required precise placement of the scanner over the lines and segments of the print.

QR Codes are Data Rich

QR codes can hold a large amount (4296 characters). This entails that they can be used to give a unique, well-defined identity to the assets. For example, with a QR code, you can store a lot more information about a visitor, such as employee ID, which department he/she is from, address, vaccination status, current geolocation, etc. This optimizes the verification process for organizations deploying a QR-code-activated visitor authentication and management system; it registers people coming in and going out of the office with greater accuracy.

Works Even When Damaged

QR codes, when printed on paper or plastic, can lose clarity due to external action. The plus point is that, even if only 30% of the code is unreadable, devices can still recognize and interpret the data on them due to the Reed-Solomon error correction mechanism. All the frontdesk personnel who worry about faded QR-coded placards on their desks can relax.

QR codes have so many common applications in the business world, you would be hard pressed to find a workplace that doesn’t use them in some capacity. But we can expand their usage to more than just marketing, cashless payment, and inventory management.

Visitor management solutions are one such area of expertise that workplaces can look into. VAMS Global has mastered this aspect of the workplace system and has utilized the versatility of this information-reading medium to make a safer, faster future.